Terms and Conditions of Use and Privacy Policy
These Terms and Conditions of Use and the Privacy Policy govern the use of the www.camccol.ca platform.
This website is owned and operated by CAMCCO-L. It is under the responsibility of Anick Bérard, a researcher affiliated with CHU Sainte-Justine.
CHU Sainte-Justine is subject to the Act respecting Access to documents held by public bodies and the Protection of personal information. We place great importance on the protection of personal information. As an affiliate of CHU Sainte-Justine, we comply with the practices set out in CHU Sainte-Justine's Personal Information Governance Policy.
The Terms and Conditions of Use and the Privacy Policy apply to anyone browsing this website. They help you better understand our practices regarding the protection of personal information and respect for privacy.
The purpose of these Terms and Conditions of Use and the Privacy Policy is to explain:
How your personal information is collected and processed. Personal information is any information that can identify you. This includes your first and last name, your email address and your IP address;
What are your rights regarding this information;
To whom this information is transmitted;
The site's policy regarding cookies;
The platform's terms and conditions of use.
By using this website, you acknowledge that you have read and understood the Terms and Conditions of Use and the Privacy Policy, and that you agree to comply with the Terms and Conditions of Use at all times.
1. COLLECTION OF PERSONAL INFORMATIONWe collect the following personal information:
Last name and first name
Email address
Gender at birth and current gender identity
Age group
Country or Canadian province of residence
Ethnic origin and racial or cultural groups
Level of education and university training
Occupation
Main field of study or research
The personal information we collect is gathered through the collection methods described in the following "Forms and Collection Methods" section.
The collection, use, disclosure, retention, and disposal of your personal information are carried out in accordance with Canada's Privacy Act.
2. FORMS AND COLLECTION METHODSYour personal information is collected through the website registration form, the newsletter sign-up form, and the contact form.
We use the information collected for the following purposes:
Statistics
Contact
Website management
3. INTERACTIVITYYour personal information is also collected through the interactivity that may be established between you and our website or as part of your participation in activities offered by CAMCCO-L, including those taking place on external platforms.
This information is collected through the following means:
• Discussion forum
• Participation in online courses and activities (via the Zoom platform)
We use the information collected for the following purposes:
• Statistics
4. COURSE RECORDINGSAll online courses offered on CAMCCO-L are recorded via the Zoom platform. Webinars and journal clubs are not recorded.
The following elements are captured during course recordings:
• Sound (audio)
• Video
• Audio transcript
The recorded video of the courses will display:
• The name of the active speaker as displayed on Zoom
• The camera (if turned on) or Zoom profile picture of the active speaker
• Screen sharing (if applicable)
The recording is uploaded to Panopto (https://umontreal.ca.panopto.com) for editing purposes, notably to remove pauses, moments of silence, and/or interactive segments (e.g., discussions, Q&A, or round tables where participants introduce themselves).
The recording is uploaded to Otter.ai (https://otter.ai) to generate subtitles in the teaching language as an SRT file, which will be embedded in the video.
Course recordings are used for the purposes described in the following "Course Recording Archiving" section.
5. COURSE RECORDING ARCHIVINGThe recording of all courses is archived in the Member Area within 7 to 14 working days following the course.
The recording is uploaded and archived on YouTube (https://www.youtube.com/) and published as an "unlisted video", meaning that only people with access to the video's YouTube link (URL) will be able to view the course recording.
The YouTube link for viewing the archived course recording is accessible only in the Member Area, and only to those who are registered for the course.
Translated subtitles (in English or French), in addition to subtitles in the teaching language, will be integrated into the archived recording. Subtitles are automatically translated on YouTube from the original SRT file uploaded beforehand.
YouTube links (URLs) of the archived courses are deleted from the Member Area in mid-August each year, and course recordings are kept in our internal archives accessible only to the CAMCCO-L team on request.
6. REAL-TIME TRANSLATED SUBTITLES (COURSES OFFERED IN FRENCH)For courses taught in French, the Wordly application (https://www.wordly.ai/) is integrated into Zoom for the duration of the course to generate English translations of the subtitles in real time.
7. LOG FILES AND COOKIESWe collect certain information through log files and cookies. These tools help ensure the proper functioning of our website, facilitate navigation, and analyze website traffic in order to improve its content and features.
When you browse our website, you can set your preferences regarding the use of cookies.
Essential Cookies
Essential cookies are required to ensure the proper functioning of our website.
However, you can block the storage of these essential cookies in your browser settings. Blocking them may prevent certain features from working properly. Any malfunction of the website caused by this manipulation cannot be considered our responsibility.
Non-Essential Cookies: Statistics and Audience Measurement
Non-essential cookies allow us to measure website traffic, understand how visitors interact with the website, and provide us with an overall picture of the people who browse our website, including their browsing habits. This information may be used to improve and adapt our practices and systems.
When you browse our website, you can set your preferences regarding the use of non-essential cookies: you can accept or reject them without losing access to essential website features.
Non-essential cookies allow us to access technical personal information, such as:
• Your operating system (Windows, iOS, etc.)
• Your browser (Google Chrome, Safari, etc.)
• The language used
• Your IP address
• Your Internet service provider
• Your region or city, based on your IP address
• The domain of the previously visited website
• The type and model of your device.
Google Analytics
We use the Google Analytics web audience analysis service and other related Google services provided by Google.
Google Analytics uses cookies and Google Signals. This information is collected and stored by Google on its servers in the United States or elsewhere. Google may disclose this information to third parties if required by law or when a third party processes the information on Google's behalf.
Google uses the collected information to provide us with the Google Analytics service, including to:
Evaluate your use of the website;
Generate reports about website activity;
Provide the analytics features associated with this service.
8. SHARING OF PERSONAL INFORMATIONThe personal information collected by the website is not disclosed to any third party and is processed solely by CAMCCO-L.9. RETENTION OF PERSONAL INFORMATIONThe person responsible for processing personal information will keep all personal information collected in the website's computer systems, under reasonable security conditions, for an indefinite period.
10. HOSTING OF PERSONAL INFORMATIONOur website is hosted on DigitalOcean servers, whose head office is located at the following address: 101 6th Ave, New York, NY 10013, United States.
The information we collect and process is hosted and processed exclusively in Canada (DigitalOcean's data center located in Toronto, Ontario).
11. PROCESSING OF PERSONAL INFORMATIONa) The CAMCCO-L Coordinator is the person responsible for the processing of personal information. She can be contacted at the following email address:
claudie.turcotte@camccol.ca
The person responsible for the processing of personal information is responsible for determining the purposes and means used to process personal information.
b) Obligations of the person responsible for processing personal information
The person responsible for processing personal information undertakes to protect the personal information collected, not to transmit it to third parties without you having been informed, and to respect the purposes for which this information was collected.
Furthermore, the person responsible for processing personal information undertakes to notify you in the event of rectification of personal information, unless this entails disproportionate formalities, costs or procedures.
In the event that the integrity, confidentiality, or security of your personal information is compromised, the person responsible for processing personal information undertakes to notify you by any means.
12. RIGHT OF OBJECTION AND WITHDRAWALYou have the right to object to the processing of your personal information by the site.
To object to the processing of your personal information or request the deletion of your personal information, you must contact the CAMCCO-L Coordinator, Ms. Claudie Turcotte, at the following email address: claudie.turcotte@camccol.ca.
13. RIGHT OF ACCESS, RECTIFICATION, AND DELETIONYou can view, update, or modify some of your personal information by logging into your CAMCCO-L Member Area.
You can request the deletion of your account and your personal information by contacting the CAMCCO-L Coordinator, Ms. Claudie Turcotte, at the following email address: claudie.turcotte@camccol.ca.
When you create an account on our site, you agree to the following:
• That you are solely responsible for your account and the security and confidentiality of your account, including any passwords or sensitive information attached to it; and
• That all personal information you provide to us through your account is current, accurate, and truthful, and that you will update your personal information if it changes.
We reserve the right to suspend or terminate your account if you use our site unlawfully or violate acceptable conditions of use.
14. SECURITYThe personal information we collect is kept in a secure environment. People working for us are required to respect the confidentiality of your information.
To ensure the security of your personal information, we use the following measures, among others:
• SSL protocols and HTTPS connection
• Database behind a firewall
• Server access restricted to the administrator only
• Account access via username/password only
We are committed to maintaining a high level of privacy by incorporating the latest technological innovations to ensure confidentiality. However, since no mechanism offers maximum security, there is always a degree of risk involved when using the Internet to transmit personal information.
15. LABELThe CAMCCO-L platform is committed to respecting the best practices in terms of cybersecurity and to maintaining the integrity and security of the personal information collected, by following the recommendations of recognized labels (OWASP, NIST...).
16. CHANGES TO THE TERMS AND CONDITIONS OF USE AND PRIVACY POLICYThese Terms and Conditions of Use and the Privacy Policy may be viewed at any time on our website.
These Terms and Conditions of Use and the Privacy Policy may be amended from time to time to maintain compliance with the law and to reflect any changes in how we operate our website and how we expect users to behave on our website. We recommend that our users review these Terms and Conditions of Use and the Privacy Policy from time to time to ensure they are aware of any updates. If necessary, we will notify users via email of changes to these Terms and Conditions of Use and the Privacy Policy or post a notice on our website.
17. INTELLECTUAL PROPERTYAll content published and made available on this platform is the property of CAMCCO-L and its creators. This includes, but is not limited to, images, text, logos, documents, downloadable files and anything else that contributes to the composition of this platform. Distribution, resale or publication of this content without permission is prohibited.
18. LIMITATION OF LIABILITYCAMCCO-L shall be held liable for any issues arising from this site. However, CAMCCO-L will not be held liable for any problems arising from any improper use of this site.
19. DISCLAIMERIf, at any time, any provision set forth in these Terms and Conditions of Use and the Privacy Policy is deemed incompatible or invalid under applicable laws, such provisions shall be deemed null and void and shall be removed. All other provisions shall remain unaffected by such laws and shall continue to be considered valid.
Effective Date
July 12, 2022
Last Update Date
October 15, 2025
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